Students receiving federal funds to attend college are subject to the federal regulations requiring the student and/or institution to repay any unearned portion of the federal funds awarded, credited or disbursed on behalf of the student if the student completely withdraws, officially or unofficially, from classes prior to completing more than 60 percent of the semester.
The federal funds that are subject to return are the Federal Pell Grant, the Federal Supplemental Education Opportunity Grant (FSEOG) and the Federal Direct Loan/PLUS Loan programs. The order of funds returned by the school is: Direct Loan-Unsub, Direct Loan-Sub, PLUS, Pell, FSEOG, Iraq-Afghanistan Service Grant. The order of funds returned by the student is: Federal Pell Grant, FSEOG, Iraq-Afghanistan Service Grant.
Official Withdrawals for Financial Aid Returns
Official withdrawal occurs when the student formally completes the withdrawal process as described in the Getting on Course to Success section of this Catalog. After the student is officially withdrawn, the Financial Aid Office calculates the amount of aid earned by the student for the payment period and the amount of earned aid and notifies the student at the address on file in the Admissions and Records Office of any indebtedness created by the complete official withdrawal.
Unofficial Withdrawals for Financial Aid Returns
Any student who fails to complete any course successfully during the semester is considered unofficially withdrawn. After grades are posted at the end of the semester, the Financial Aid Office completes the return calculation for any federal financial aid recipient who fails to successfully complete at least one course during the semester. When there is no official withdrawal date, the mid-point of the student’s enrollment period must be used as the effective date of the complete withdrawal. After grades are posted at the end of a semester, the Financial Aid Office completes the return of funds calculation for any student who began attendance, did not officially withdraw and failed to earn a passing grade in at least one class during the semester. In such instances, the Financial Aid Office must assume, for Title IV purposes, that the student unofficially withdrew and will use the midpoint of the semester as the withdraw date.
For students awarded a non-passing grade at the end of the semester, the student's reported last day of attendance (LDA) will be used to determine whether or not a student who received all "F" grades earned the grade or unofficially withdrew. If no LDA is available, the student will be considered to have unofficially withdrawn and the midpoint of the semester will be used to calculate the return of funds. Additionally, if a student is reported as "never attended" class, 100% of all federal aid that was credited to the student's account or disbursed directly to the student will be reversed and returned to the U. S. Department of Education. This reversal of aid will create a balance owed to College of the Mainland for the student.
Notification of amount to be repaid to the College is sent to the student at the address on file in the Admissions and Records Office. Students earning all “Fs” or a combination of “F” and “W” will be required to repay a portion of their federal financial aid. Students who do not repay will be reported by the College’s Business Office for collections.